SAMPLE ANSWER
Dear Rahul,
I hope you are doing well. I am writing this letter to sincerely apologise for not being able to keep our appointment yesterday evening and for the inconvenience it caused you.
Unfortunately, I was caught up in an unexpected work emergency that arose at the last minute. A client issue needed immediate attention, and I was required to stay back at the office far longer than I had planned. As the situation developed suddenly, I did not get the chance to contact you in advance, which I genuinely regret.
I completely understand that you had set aside your time to meet me, and I am truly sorry for letting you down. I know how frustrating it can be when plans are disrupted without notice, and I feel bad about wasting your valuable time. Please be assured that missing our meeting was never intentional.
To make up for this, I would really appreciate the chance to reschedule our appointment. I am available this Saturday afternoon or anytime on Sunday, but I am more than willing to adjust my schedule if another time suits you better. Perhaps we could also catch up over dinner to make the meeting more enjoyable.
Once again, please accept my heartfelt apology. I hope you can forgive me, and I look forward to meeting you very soon.
Best wishes,
Yadwinder
High-Level Collocations
miss an appointment
offer a sincere apology
cause inconvenience
unexpected emergency
let someone down
value someone’s time
rearrange a meeting
make up for the inconvenience
apologise in advance
accept my apology
High-Level Vocabulary
sincerely – genuinely and honestly
unfortunately – used to introduce bad news politely
regret – feel sorry about something
inconvenience – trouble caused to someone
disappointment – feeling of dissatisfaction
rearrange – change the time of an arrangement
available – free at a certain time
accept – agree to receive
